Planning a wedding in Glendale Heights, Schaumburg, or anywhere else in Chicagoland comes with a long rental list. Tent, tables, chairs, linens, dance floor, head table, ceremony chairs, bar setup — the right rentals turn an empty venue or backyard into a full reception.
This guide walks through every category Rose Party Rentals stocks for weddings, with real prices, what to choose for which guest count, and the policies that matter most when you're locking in a date.
- Step 1: The Tent (or Venue Decision)
- Step 2: Tables & Seating Layout
- Step 3: Chairs (Ceremony & Reception)
- Step 4: Linens, Runners & Chair Covers
- Step 5: Dance Floor & Stage
- Step 6: Bar, Cocktail Hour & Pipe and Drape
- Step 7: Heaters, Fans & Lighting
- Booking Timeline & Policies
- Frequently Asked Questions
Step 1: The Tent (or Venue Decision)
If you're holding the reception in a banquet hall or country club, you can skip this section. If you're doing a backyard wedding, a venue with no permanent structure, or you need rain protection at an outdoor venue, the tent is your biggest decision.
Pole tents (canopy tents) for the classic look
Pole tents create the iconic high-peaked silhouette most couples picture for an outdoor wedding. They're stunning, dramatic, and the photos turn out beautiful. The catch: they require grass surfaces only (the perimeter stakes have to drive into the ground), and the center poles slightly limit dance-floor and table layouts.
Frame tents for flexible layouts
Frame tents have no center poles, so every square foot is open. They're ideal if your venue is concrete, asphalt, or paved patio, or if you want a wide-open dance floor. They install on grass, concrete, asphalt, patios, and parking lots.
Tent size by wedding guest count
| Wedding Size | Tent Size | Includes |
|---|---|---|
| Up to 75 guests | 20x40 (800 sq ft) | Round tables + small dance floor |
| 100 guests | 30x40 (1,200 sq ft) | Round tables, dance floor, head table |
| 150 guests | 30x60 (1,800 sq ft) | Full reception with DJ & bar |
| 200 guests | 40x60 (2,400 sq ft) | Full reception with all stations |
| 250-300 guests | 40x80 (3,200 sq ft) | Large weddings with band |
For a deeper dive on sizing, see our Tent Size Guide.
Step 2: Tables & Seating Layout
Most weddings use a mix of round tables for guest seating and a few rectangular banquet tables for the head table, gift table, sweetheart table, and food/cake stations.
Guest tables
- 5 ft round (60") — $13.99 — Seats 8 comfortably. Standard for most wedding receptions.
- 6 ft round (72") — $16.99 — Seats 10. Better for larger weddings to maximize floor space.
- 4 ft round (48") — $11.99 — Seats 4-6. Use for kids' tables or intimate groupings.
Head table & sweetheart table
- 8 ft banquet table — $12.99 — Standard head table; seats 8-10 in a row.
- 6 ft banquet table — $11.99 — Sweetheart table for two, or smaller head table.
Gift, cake, and DJ tables
- 6 ft banquet — $11.99 — Gift table or DJ booth.
- 30" round tall boy (42" tall) — $14.99 — Cake table or sign-in table.
- 36" pedestal (42" tall) — $15.99 — Welcome table or escort card display.
- 24x24 square tall boy — $13.99 — Modern cocktail-hour high tops.
Browse the full tables and chairs inventory.
Step 3: Chairs (Ceremony & Reception)
This is where wedding budgets often shift. The chair you pick is one of the most photographed items at the wedding, and Rose Party Rentals stocks options across every price point.
| Chair | Price (per chair) | Best For |
|---|---|---|
| Gold Chiavari Chair | $9.99 | Wedding ceremony & reception (premium look) |
| Black Padded Banquet Chair | $6.99 | Long receptions where guest comfort matters |
| Garden Chair (white) | $3.99 | Outdoor ceremonies in grass venues |
| White Chair (chrome) | $2.99 | Clean, classic look on a budget |
| Beige Chair | $2.99 | Neutral palette weddings |
| Grey Chair | $2.20 | Modern, minimalist weddings |
| Brown Chair | $1.89 | Rustic, barn, or vineyard weddings |
| Bar Stool with Back | $12.99 | Cocktail hour high-top seating |
How many chairs do you need?
For a wedding with both ceremony and reception, you typically need chairs at the ceremony equal to your guest count, then the same chairs (or different ones) at the reception. Some couples rent one set and use them for both — this works great with chiavari or chrome chairs that work in any setting. Talk to Rose's team about turning the chairs over between ceremony and reception.
Step 4: Linens, Runners & Chair Covers
Linens transform plain rental tables into a wedding-ready presentation. Rose Party Rentals' linens come from an outside vendor, which is why 5 working days notice is required for linen orders. Plan ahead.
Tablecloth sizes
- 132" round tablecloth — Floor-length for 6 ft round and pedestal tables.
- 120" round tablecloth — Floor-length for 5 ft round tables.
- 108" round tablecloth — Floor-length for 4 ft round tables.
- 54x54 square tablecloth — For square tables and accent tables.
- 6 ft & 8 ft banquet linens — Floor-length options for head tables and buffets.
Coordinating accessories
- Table runners — Add color/texture down the center of tables.
- 8" chair sashes/bows — Tie around the back of chairs in your wedding colors.
- Spandex chair covers (black) — Modern, fitted look that hides standard banquet chair frames.
- Spandex linen for tall boys (black) — Sleek finish for cocktail hour high-tops.
- Dinner napkins — Cloth napkins matched to your linen palette.
- Umbrella linens — For umbrella-base outdoor cocktail tables.
Linens have a no-refunds policy because they're sourced from an outside vendor. Missing or damaged linens are charged $50-$125 each. Unreturned linens are charged per day until the 7-day mark, when full replacement cost applies.
Step 5: Dance Floor & Stage
A proper dance floor turns the reception from polite dinner into the party your guests actually remember. Pick the size based on guest count.
| Dance Floor | Size | Best For | Price |
|---|---|---|---|
| Standard Dance Floor | 9x9 | Up to 50 guests | $180.99 |
| Standard Dance Floor | 12x12 | 50-80 guests | $300.99 |
| Black Dance Floor | 12x15 | 80-100 guests, modern look | $375.99 |
| Deluxe Dance Floor | 15x15 | 100-130 guests, premium finish | $500.99 |
| Standard Dance Floor | 18x18 | 130-200 guests | $720.99 |
| Deluxe Dance Floor | 18x18 | 130-200 guests, premium finish | $750.99 |
| Standard Dance Floor | 21x21 | 200+ guests | $980.99 |
| Light Oak Dance Floor (outdoor only) | 24x24 | 250+ guest outdoor weddings | $700.99 |
Need a stage for a band, a sweetheart table riser, or a head table platform? Rose Party Rentals stocks staging in 4'x4' (16" tall) for $55.99, 4'x8' (8" tall) for $95.99, and 4'x8' (24" tall) for $95.99, plus stair combos and guard rails.
Step 6: Bar, Cocktail Hour & Pipe and Drape
The bar setup and cocktail hour areas often get overlooked, but they're where guests spend the first hour of the reception.
Cocktail-hour high tops
Mix and match these standing tables to create flow during cocktail hour:
- 30" round tall boy (42" tall) — $14.99
- 30" round short boy (30" tall) — $13.99 (for guests who want to sit)
- 24x24 square tall boy (42" tall) — $13.99 (modern look)
- 36" pedestal table (42" tall) — $15.99 (slightly larger surface)
- Bar stools — $8.99-$12.99
- 42" pub table & chair set — $69.99 (matching set for 4)
Pipe and drape backdrops
Rose Party Rentals offers pipe and drape for ceremony backdrops, photo booths, dressing-room dividers, and head-table backdrops. Pricing varies by size — call (847) 310-0000 for a quote since this is reservation-by-phone only.
Bar service equipment
Beyond the bar tables, Rose Party Rentals' bar and concessions inventory includes:
- Bar coolers and beverage dispensers
- Slushee and frozen drink machines
- Champagne fountains
- Glassware and bar tools
Step 7: Heaters, Fans & Lighting
Outdoor weddings in the Chicagoland area need to plan for weather. Even in June and September, evenings cool off fast.
Climate control
- Outdoor heaters — Essential for spring (April-May) and fall (September-October) weddings. Note: heaters are seasonal items and become non-refundable once ordered.
- Industrial fans — For July and August reception comfort. Same non-refundable status as heaters.
- Generators — If your venue has limited outdoor power (most parks and many backyards), rent a generator. Each blower needs a 20-amp 110v outlet within 25 feet on a dedicated circuit.
Tent lighting and accessories
Rose Party Rentals' tent accessories include:
- Tent sidewalls (for wind/rain protection or warmth)
- Tent lighting (string lights, globe lights, chandelier-style)
Booking Timeline & Policies
Rose Party Rentals' policies are written for fairness — here's what to know when locking in your wedding date:
Booking timeline
- 12+ months out: Lock in tent and major equipment for May-October dates.
- 6 months out: Confirm guest count and chair/table count.
- 3 months out: Place linen order (5-day minimum, but earlier is safer).
- 2 weeks out: Final balance is due (50% non-refundable deposit was paid at booking).
- 1-2 days before: Crew delivers and sets up.
- Day after: Crew picks up.
Payment & cancellation
- 50% non-refundable deposit at booking. Visa, MasterCard, Discover, and American Express accepted.
- Cancel 73+ hours before delivery: deposit becomes store credit, balance refunded in 3-10 business days.
- Cancel within 72 hours: deposit retained, balance becomes store credit.
- Linens, tents, heaters, and fans are non-refundable once ordered.
Damage waiver and Certificate of Insurance
- Damage waiver and cleaning fees: mandatory and non-refundable, each 10% of your rental total. Doesn't cover intentional damage, silly string, or permanent marker.
- Certificate of Insurance (COI): available for an additional fee — required by most banquet halls, country clubs, and park venues.
Weather policy
If you cancel before our crew has loaded your order, all monies paid are held as a rain check valid for two years. Once the truck departs, full payment is required. We will postpone setup in winds above 15 mph or heavy rain for crew safety.
Frequently Asked Questions
What size tent for a 150-guest wedding?
A 150-guest seated reception with a dance floor, head table, and DJ typically needs a 30x60 tent (1,800 sq ft). For 200 guests, plan on a 40x60 or 40x80.
How much do gold chiavari chairs cost?
Gold chiavari chairs are $9.99 each at Rose Party Rentals — the most popular wedding chair option.
Can I rent ceremony chairs and use them for the reception too?
Yes. Many couples do this with chiavari or chrome chairs. Rose Party Rentals' team can help plan the turnaround between ceremony and reception locations.
How far in advance should I book wedding rentals?
6-12 months in advance for prime May-October dates. Linens specifically need a 5-working-day minimum since they come from an outside vendor.
Can Rose Party Rentals deliver to my venue?
Yes. Rose Party Rentals delivers across Glendale Heights, Schaumburg, Bartlett, Bloomingdale, Carol Stream, Roselle, Glen Ellyn, Hoffman Estates, Elk Grove Village, Elmhurst, and surrounding Chicagoland areas. Same-day delivery is available starting at $325 for venues that need it.
Do you provide a Certificate of Insurance for my venue?
Yes — for an additional fee, Rose Party Rentals can issue a Certificate of Insurance, which most banquet halls and country clubs require.
What about Spanish-speaking service?
Yes. Rose Party Rentals has Spanish-speaking team members on staff (Se Habla Español). Just let us know when you call.